For Law Firms & Notarial Offices

Records that stay provable for as long as the law requires.

Notarial acts and client files often carry retention duties measured in decades, not years. Our OmniCapsule keeps them intact and independently verifiable for that entire period, without depending on your office's own systems, or even your office itself, still being there.

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Some records are meant to outlast the office that created them

In Belgium, notarial deeds can be subject to retention obligations extending over decades, in most cases 75 years before an act can even be transferred to the State Archives. Law firms face their own, often shorter but still substantial, retention duties for client files, contracts, and case records. Either way, the timelines involved go well beyond what most office systems, servers, or cloud platforms were built to survive.

What OmniCapsule solves

Independent of your own systems

Purpose

OmniCapsule preserves deeds, client files, and case records independent of whichever archive, server, or cloud provider your office is using at the time.

Your gain

If your office changes premises, systems, or ownership, or simply closes, the record and its evidentiary value don't depend on any of that.

One upfront cost for the full retention period

Purpose

A part of what you pay is set aside in a dedicated fund, held separately from Capsyra's own operations, specifically to preserve your archive.

Your gain

A decades-long retention duty doesn't need to be re-budgeted or re-approved every year between now and then.

Provable authenticity, not just safekeeping

Purpose

Every record carries a continuous cryptographic proof trail, so its authenticity can be verified at any point, not just assumed because it's been safely stored.

Your gain

If a record's authenticity is ever challenged, years or decades later, you can prove it wasn't altered, evidence that stands on its own, not on your office's word.

Set your client as the beneficiary

Purpose

Because a notary or law firm often creates and pays for the archive on the client's behalf, our OmniCapsule lets you set that client as the designated beneficiary. You handle setup and payment as part of your service, while the client gets direct, independent access to their own records, correctly linked to them from day one.

Your gain

You can offer this as a natural extension of your service without becoming the party your client must come back to years later, just to get their own documents.

Trusted by

Customer success stories

“Law firms often advise on transactions where a warranty claim can resurface years after closing. Being able to tell your client their post-closing archive is safely stored and accessible for the full warranty period, independent of any single vendor, makes that conversation a lot easier.”

— Tim Fransen, Partner — PKF Bofidi Legal

“We needed to know exactly where the data lives, how it's encrypted, and that its integrity is actually checked over time. Capsyra was the only one that had a clear answer to all three.”

— Sander Remans, Managing Director — Escrow Alliance

“In construction manufacturing, compliance files must remain intact for at least a decade. With Capsyra, we can safeguard our clients' regulatory documentation with the same durability their products are expected to last by regulators: secure, compliant, and resilient through future change.”

— Joanna Berlowska — Construxia

“Capsyra has helped us keep our warranty-related records intact and provable, something a simple backup never gave us. And the support has been friendly and proactive from day one”

— Gilbert Nijs, Co-Founder — Ingedicon